Tuesday 19th January 2021
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9 TIPS AND TRICKS FOR RECRUITING THE PERFECT VOLUNTEERS FOR YOUR EVENT.

If you are struggling to find volunteers for your event or organization, you have clicked on the right blog. Read it till the end and find out how to get the right volunteers for the event that’s close to your heart. 

WHY do people Volunteer?  

When you are recruiting volunteers you must put yourself in a potential volunteer’s mindset.  What do they hope or expect to get back in return from the experience?

Here are some of the common reasons listed that motivate and attract volunteers for taking up the job. 

Most people volunteer to 

  1. Gain new potential experience.
  2. Build confidence and self-esteem.
  3. Find a sense of belongingness.
  4. Learn a new skill and share existing skills and talents.
  5. Expand social networks and make new friends.
  6. Enhance their resume.
  7. Gain a sense of achievement, pride and personal satisfaction.


9 HACKS FOR RECRUITING VOLUNTEERS FOR YOUR EVENT

Volunteering is an art and an act, backed by some responsibility. Find out the 9 tricks below we believe that will help you with recruiting the right volunteers for your event.

Volunteers are the backbone for pulling out a successful event, be that indoors or outdoors.  Volunteering is an act of an individual or a group, freely giving their time and labour for community services.

Image Courtesy Pexels

 

#1. CONSULT EVENT RECRUITERS:

It’s a better idea to recruit volunteers for your event, but just make sure that everyone involved is on the same page.

For that, It is recommended that you consult with event recruiters, stakeholders or sponsors regarding how, when and where to do it. 

It will give clarity to you and your volunteers as well.

Consulting with the sponsors will help you plan, organise and understand how much delegation of the task is required.

#2. PUBLISH VOLUNTEER JOB ADS:

Advertisements today play a very important role to promote and educate people about your product and service.

 With the use of modern technology and Social Media, you can now easily publish about your event ads directly to your target audiences and get connected. 

Publish an ad on your community Whats-app, Signal, Facebook groups.

Place an ad in your community newspapers.

Image Courtesy Pexels

 

#3. ASKING OTHER ORGANIZATION:

It is always better to learn from the mistakes and strategies used by other organisations and try to avoid or adopt that in your planning. 

Speak with your partner firms and other organizations to understand how things work and what better options are available for you to choose or switch to.

#4. GET IN TOUCH WITH LOCAL COLLEGES OR UNIVERSITIES:

If you are looking out for young, dynamic and active volunteers it is recommended that you visit and consult with the local colleges and universities nearby. 

The big advantage of choosing volunteers from these places is their age and will to do something big. 

You can hit that and turn it in your favour.

Students these days are looking out for practical exposure and find it very rewarding when they learn something new, grow a little wiser and in a way contribute to society. 

Image Courtesy Pexels

 

#5. SEARCH FOR VOLUNTEER DATABASE:

You can search for existing volunteer databases to find people who’ve already signed up to be volunteers. 

They must be just looking for the right opportunity.

You can also get yourself listed on sites and forums that will help volunteers to find opportunities.

#6. PUBLICIZE WITHIN YOUR NETWORK:

The best way to find reliable volunteers is by asking your board or existing volunteers to recruit or recommend a friend.

Write a newsletter article or a post on your organization’s or company’s blog or forum.

Post a compelling video or photos of last year’s event on your Facebook page and ask for new recruits, follow-up with anyone that “Likes” your post.

Image Courtesy Pexels

 

#7. SPORTS TEAM & SERVICE CLUBS:

You can look out and publish your volunteer ads in your local sports team and service clubs.

As they must already have an asset of good and trained volunteers.

Just make your event or cause look good and worthy.

#8. PROVIDE INCENTIVES TO YOUR VOLUNTEERS :

Volunteers are mostly unpaid, which means you have to come up with another incentive to make the deal look attractive. Volunteers only register for those causes and events that provide them with some incentives such as…

  1. Free access to the event.
  2. Backstage passes.
  3. Food and drinks.
  4. Discounts on products or services.
  5. Work experience.
  6. Letter of recommendation.


#9. INTERVIEW:

If your event is small or big, you should take the time to interview each volunteer personally.

Alternatively, set up a Zoom call with them if they’re not located nearby.

A face-to-face interview will give you a much better idea of:

  1. who they are as a person, 
  2. how much they want to be the part of the event volunteer team and 
  3. whether or not you’d want them on your event volunteer team.


Why You Should Get Volunteers To Help At Your Event?

Considering an event, it is a tedious task to pull off an event from zero because it involves a lot of elements and preparations to be done beforehand. 

It is too much for one individual to do, and behind every successful event, there are a bunch of people who have worked behind it.

With the help of Volunteers, there is more output and efficiency. 

Also, hiring volunteers will give you indirect publicity and a broader network.

Try these 9 Solutions to get started with, recruiting volunteers will just turn a fun-filled experience instead of a brain-wrecking task.

Pulling off an event in 2021 alongside the pandemic is even challenging, you can click here to know what your attendees expect from your events in the new normal.

 
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